Privacy and Cookie Policy
Last updated: 9 August 2025
Next Review: 9August 2027
This Privacy and Cookie Policy explains how Artist Republic (“we”, “our”, “us”)collects, uses, and protects your personal data when you use our website, make an enquiry, or engage with our services. It also explains how we use cookies and similar technologies.
Artist Republic is a trading name of AMS Administration Ltd, registered in England and Wales.
Registered address: Park Place, Robey Close, Linby, NG15 8AA.
Email: info@artistrepublic.co.uk
Telephone: 01156667034
We are committed to safeguarding your privacy and ensuring that your personal data is handled securely, in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.
1. Information We Collect
We may collect and process the following types of personal information:
Information you provide directly:
• Name
• Email address
• Telephone number
• Postal address
• Business or organisation details
• Payment or billing details (when making payments to us)
• Any other personal data you choose to provide in correspondence or forms
Information collected automatically:
• IP address
• Browser type and version
• Device type and operating system
• Referring website
• Pages you view on our site and the dates/times of your visits
Information from third parties:
• Publicly available professional information (such as LinkedIn profiles)
• Information provided by venues, event organisers, or partner agencies you are working with
2. How We Use Your Information
We process your personal data for the following purposes:
• Responding to enquiries and providing information about our services
• Processing bookings, contracts, and payments
• Managing client and supplier relationships
• Delivering marketing communications (where you have consented)
• Improving our website and services
• Complying with legal and regulatory obligations
3. Legal Bases for Processing
We rely on the following lawful bases under UK GDPR:
• Consent: where you have agreed to receive marketing or provided information voluntarily
• Contract: where processing is necessary for the performance of a contract with you
• Legal obligation: where processing is required to meet our legal responsibilities
• Legitimate interests: where processing is necessary for our business operations and does not override your rights
4. Marketing
If you opt in to receive marketing communications, we may use your contact details to send you news, event updates, or information about our services. You can withdraw consent at any time by clicking “unsubscribe” in our emails or contacting us directly.
5. Sharing Your Information
We will never sell your personal data. We may share your information with:
• Partner companies and suppliers involved in delivering our services
• Venues, event organisers, and promoters relevant to your booking or enquiry
• Professional advisers (accountants, legal advisers)
• IT service providers and payment processors
• Regulatory bodies, law enforcement, or other authorities when required by law
Whenever we share your data with a third party, we require them to keep it secure and only use it for the purposes agreed.
6. International Data Transfers
We primarily store and process data within the UK and the European Economic Area (EEA). If data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place to protect it, such as Standard Contractual Clauses or equivalent protections.
7. Data Retention
We keep personal data only for as long as necessary for the purposes it was collected, including for legal, accounting, or reporting requirements. The retention period will vary depending on the type of data and the purpose for which it is used.
8. Your Rights
Under UK GDPR, you have the following rights:
• Access – to request a copy of the personal data we hold about you
• Rectification – to have inaccurate or incomplete data corrected
• Erasure – to request deletion of your personal data (where legally possible)
• Restriction – to limit the processing of your personal data
• Portability – to request a copy of your data in a structured, commonly used, machine-readable format
• Objection – to object to processing, including for direct marketing purposes
• Withdraw consent – where processing is based on consent, you can withdraw it at any time
To exercise these rights, contact us using the details provided above.
9. Cookies and Similar Technologies
Our website uses cookies and similar technologies to enhance your experience, analyse site usage, and support our marketing efforts.
What are cookies?
Cookies are small text files placed on your device when you visit a website. They help the site recognise your device, store preferences, and improve functionality.
Types of cookies we use:
Essential cookies:
Required for the basic operation of our site, such as remembering your privacy preferences and allowing secure login.
Performance cookies:
Used to collect information about how visitors use our website, such as which pages are visited most often. We use Google Analytics to help us improve our site.
Functionality cookies:
Allow the site to remember choices you make, such as language preferences, and provide enhanced features.
Marketing cookies:
Used to track visitors across websites for the purpose of displaying relevant advertisements. This includes cookies from platforms such as Facebook Pixel, Google Ads, and other advertising networks.
Third-party cookies:
Some cookies may be set by third-party services embedded on our site, such as video players (YouTube, Vimeo), ticketing systems, or social media plugins.
10. Managing Cookies
You can control and manage cookies in your browser settings. You can choose to block all cookies or delete cookies that have been set. Please note that disabling some cookies may affect the functionality of our website.
For more information on cookies and how to manage them, visit www.allaboutcookies.org.
11. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. While we work hard to safeguard your information, no method of transmission over the internet is completely secure.
12. Links to Other Websites
Our website may contain links to third-party websites. We are not responsible for the privacy or cookie practices of these sites and encourage you to read their own policies.
13. Changes to This Policy
We may update this Privacy and Cookie Policy from time to time. Any changes will be posted on this page, and significant updates may be communicated to you directly.
14. Contact Us
If you have any questions about this Privacy and Cookie Policy or how we handle your personal data, please contact:
Data Protection Officer
AMS Administration Ltd t/a Artist Republic
Park Place
Robey Close
Linby
NG15 8AA
Email: info@artistrepublic.co.uk
Telephone: 0115 6667034
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection: www.ico.org.uk.
