Event Management and Technical Coordination

Event Management and Technical Coordination

‍

At the heart of every unforgettable live performance is a flawless event. From the moment a client books a band to the final note of the encore, what happens behind the scenes is just as important as what happens on stage.

Artist Republic offers full-scale event management and technical coordination for artists, bands and production shows performing at weddings, corporate functions, theatre events and festivals. We are not just managing logistics. We are crafting seamless experiences that elevate the performance, protect the artist and exceed expectations.

Whether you are performing at a private event for fifty guests or headlining a theatre tour, our team ensures every detail is planned, delivered and professionally executed.

‍

Start to Finish Event Management

‍

Our event management service begins the moment a booking is confirmed. We act as the central point of contact for venues, clients, suppliers and your team, allowing you to focus on preparation and performance.

We coordinate all communication between parties, manage schedules, produce clear and accurate itineraries and oversee all event-related logistics. That includes:

‍

• Advancing technical requirements

• Confirming access and load-in arrangements

• Communicating rider details and performance times

• Handling pre-show correspondence with clients or planners

• Managing live event changes and client expectations on the day

‍

By taking control of the process early, we prevent confusion, reduce errors and ensure everyone involved is fully briefed and aligned.

‍

Technical Coordination That Just Works

‍

Behind every polished performance is a technical plan that makes it possible. We work directly with venue technicians, production companies and tour managers to ensure that your technical requirements are understood, met and delivered professionally.

Our in-house team prepares:

‍

• Stage plans and input lists

• Lighting design briefs

• Audio specifications and patch sheets

• Crew call schedules

• Change overtiming

• Multi track recording or video integration where required

‍

Whether you are arriving with your own engineer or relying on in-house staff, our job is to make the technical side run without surprises. We speak both the artistic and the technical languages and can translate between the two to ensure that what you hear in your head is what the audience hears in the room.

‍

Designed Around Artists

‍

At Artist Republic, we understand that every artist and show is different. A high-end function band requires a different setup to a seated tribute theatre show. A wedding ceremony string quartet has different needs than a festival mainstage headliner. Our event managers adapt to each setting, maintaining the same standard of care and professionalism across all types of events.

We manage multiple event formats, including:

‍

• Corporate awards and brand activations

• Public concerts and council-led events

• Private weddings and luxury celebrations

• Multi-act showcases and festivals

• Theatre residencies and touring productions

‍

No matter the setting, we take the pressure off the artist and ensure the people watching are not aware of the work behind the curtain. It should feel effortless. Our role is to make sure it is.

‍

Communication, Coordination and Calm

‍

We pride ourselves on proactive communication. We brief everyone in advance, confirm all details in writing and create accessible event packs that reduce stress and last-minute uncertainty. We also maintain live contact with you and key stakeholders throughout the day of performance to manage real-time changes.

Our clients and artists regularly comment on the difference this makes. With Artist Republic managing the logistics, they arrive on site relaxed, clear on expectations and able to focus entirely on the performance.

When the unexpected happens, we do not panic. We problem solve quickly and quietly. Our team is trained to remain calm under pressure and experienced enough to anticipate common issues before they arise.

‍

Equipment and Crew Solutions

‍

We maintain relationships with a range of trusted suppliers to provide backline, PA, lighting, power distribution and AV support. Whether you need a full festival rig or a subtle audio setup for a luxury drinks reception, we source, specify and coordinate all elements.

If you require additional crew, we can provide experienced engineers, stage managers and local hands who have worked with our roster before. Everyone we bring into an event is briefed, professional and performance focused.

We also advise on transport logistics, tour vehicle access, dressing room requirements and hospitality planning. The goal is to keep the artist moving efficiently, safely and comfortably through each event.

‍

Event Support for B2C Bookings

‍

For function bands, wedding performers and acoustic acts booked directly by the public, we offer a specialist layer of support to manage client expectations and protect the artist’s wellbeing. This includes:

‍

• Pre-event consultation calls with the client

• Venue and planner liaison to align all parties

• Time keeping and set management on the day

• Handling special requests or last-minute changes

• Communicating on the artist’s behalf when needed

‍

We know this world inside out and understand the emotional and financial stakes that clients attach to these once-in-a-lifetime moments. We deliver a premium client experience that reflects positively on the artist while setting clear professional boundaries.

‍

Touring and Theatre Event Management

‍

For larger shows, touring productions and theatre acts, our event team scales accordingly. We create full production schedules, manage relationships with venue staff across the run and oversee transport, accommodation and technical advancement.

We integrate with your production manager or crew and provide centralised support from our Nottingham office, backed by live tour documents and shared dashboards. This keeps everyone on the same page across cities, countries and venues.

From day sheets to rooming lists, backline storage to post-show settlements, we ensure consistency and reliability throughout the tour.

‍

Backed by Technology and Experience

‍

Our entire event workflow is supported by digital tools that stream line communication and keep every detail organised. We use:

‍

• Shared event management platforms

• Cloud-based schedules and itineraries

• Real-time updates via group communication channels

• Post-event reporting and review systems

‍

We also use smart templates and automated reminders to ensure deadlines are never missed, and important information is never buried in an inbox.

Most importantly, we bring years of experience across different sectors of the live industry. We have managed events in city theatres and remote barns, luxury hotels and outdoor stages. We know the questions to ask and the problems to avoid.

‍

The Artist Republic Standard

‍

We do not settle for just getting the job done. We deliver events that run smoothly, impress clients and allow artists to shine without distraction.

Our attention to detail, our network of trusted suppliers and our ability to communicate calmly and clearly under pressure make us a standout partner for any live event.

You should never have to manage the room while you are managing your performance. With Artist Republic, you never have to.

‍

Artist Republic. Where events come together and artists stand out.